Driver Management Software for Your Fleet

Your fleet driver management software centralizes driver profiles, vehicle assignments, and license tracking in a single tool. Used as fleet HR software by CFOs and payroll managers, Fleeti replaces your Excel spreadsheets and scattered copies of driver’s licenses with a shared database accessible to fleet, HR, and payroll teams. Each driver becomes the centerpiece of your administrative management: assigned vehicles, traffic tickets, benefits in kind, mileage allowances, and insurance claims are automatically linked to their profile.

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Driver Management Software for Your Fleet

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The Driver Record: Your Single File

In just a few minutes, centralize all of your fleet’s driver data: contact information, driver’s license details and validity, professional training, assigned vehicle, mileage history, and accident history.

Create a driver profile in less than two minutes, via CSV import or direct integration from your HRIS.

Comprehensive job categories: B, C, CE, D, and EC licenses; occupational medical exam; FIMO; FCO; CACES; length of service; assigned site. Access configured by profile: fleet, HR, payroll, site manager, and the driver.

Interface for assigning a company vehicle to a driver in the Fleeti fleet management software

Assign your vehicles with a single click, track every trip

Link each driver to their company vehicle, a pool vehicle, or a one-time assignment. Traceability applies immediately to trips, fuel consumption, and traffic violations.

Permanent, temporary, or assignment-based allocation, with a start date and end date. Automatic identification on connected vehicles and manual identification via badge or mobile app on shared vehicles.

Assignment history is maintained for each vehicle and each driver, with reports ready for payroll and accounting.

Never miss another license or training deadline again

Automatic alerts 60 days and 30 days before the expiration of licenses, occupational health exams, FIMO, FCO, and CACES certifications. Tracking by driver, site, and vehicle category.

Email notifications sent to the driver, their manager, and the fleet manager, which can be customized according to your car policy.

Consolidated expiration dashboard, filterable by site, vehicle, and document type. Automatic blocking of assignments involving expired permits to ensure your operational compliance.

Dashboard for driver's license and medical exam due dates with 60- and 30-day alerts in Fleeti

Everything is connected: traffic tickets, AEN, IK, insurance claims

From the driver profile, initiate the ANTAI designation, the calculation of benefits in kind, the reimbursement of mileage allowances, and the processing of claims. A single source of truth for your entire fleet.

Automatic ANTAI registration within 14 days to avoid a €750 employer fine.

Monthly calculation of the benefit-in-kind, either on a flat-rate or actual-mileage basis, depending on which method is more advantageous for each vehicle. Mileage allowances calculated according to the current URSSAF rate schedule, exportable for payroll and the DSN.

Integrated Employer Compliance and GDPR

Record the permit verification required by Article L4121-1 of the Labor Code. Comply with the CNIL’s recommendations on geolocation and access to driver data. Export the evidence in case of an inspection.

A time-stamped audit log for each license verification and each driver data query.

Templates for information notices that comply with labor laws, integrated into the platform and electronically signed by your drivers. Hosted in France, AES-256 encryption, ISO 27001 certification.

Time-stamped audit log of employee permit checks for employer compliance with the GDPR and CNIL in Fleeti

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Driver Management: Three Key Metrics

14 days

Statutory deadline for identifying the driver responsible for a traffic violation issued by the ANTAI, in accordance with Article L121-6 of the Highway Code. If this deadline is missed, the employer is subject to a fixed fine.

750 €

Amount of the fine imposed on the legal entity when the driver is not designated within the legal timeframe. Fleeti automates the designation process to help you avoid this recurring risk.

L4121-1

Article of the Labor Code that requires employers to verify that their employees have a valid driver's license for the vehicle used on business trips. Fleeti tracks each verification and maintains a time-stamped audit log.

5 categories of driver's licenses

Class B, C, CE, D, and EC licenses are tracked separately in the driver record, with their own validity dates and distinct regulatory requirements.

3 assignment modes

Permanent assignment for company vehicles, temporary assignment for business trips or substitutions, and trip-by-trip tracking for pool vehicles.

2 AEN Methods

Calculation of the benefit in kind using either the flat-rate or actual method based on kilometers driven, with automatic selection of the most advantageous method for each vehicle.

60 and 30 days

Automatic alerts are sent 60 days and then 30 days before the expiration of licenses, medical exams, and professional training to the driver, the manager, and the administrator.

Before Fleeti, After Fleeti: What's Changing for Your Team

The transition from Excel to a structured driver management system brings about five concrete operational changes. This comparison is based on feedback gathered from fleets ranging from 50 to 500 vehicles.

Before Fleeti (Excel and paper)

After Fleeti

An Excel file shared among 3 or 4 people, copies of licenses in emails

A single, shared database for the fleet, HR, payroll, and drivers, with access rights based on user profile

Tracking permit deadlines based on memory or a colored column

Automatic alerts 60 and 30 days before the due date, sent to the driver, the manager, and the administrator

Manual ANTAI designation; risk of exceeding 14 days if the administrator is absent

Automated designation within 14 days via electronic identification or declared assignment

Manual monthly AEN calculation, sometimes based on approximate mileage data

Automatic AEN calculation—either flat-rate or actual, whichever is more advantageous—with DSN export ready for payroll

In the event of a labor inspection, manually search for verification records

Time-stamped audit log for each audit, exportable with a single click

After Fleeti

A single, shared database for the fleet, HR, payroll, and drivers, with access rights based on user profile

Automatic alerts 60 and 30 days before the due date, sent to the driver, the manager, and the administrator

Automated designation within 14 days via electronic identification or declared assignment

Automatic AEN calculation—either flat-rate or actual, whichever is more advantageous—with DSN export ready for payroll

Time-stamped audit log for each audit, exportable with a single click

The Driver Hub: 4 Automated Workflows from a Single Form

The Fleeti driver profile is more than just a directory. It automatically feeds four operational workflows that are central to the day-to-day operations of a fleet manager or finance department: assigning traffic tickets, calculating benefits in kind, reimbursing mileage allowances, and filing insurance claims. A single change to the profile updates all four workflows.

To the assigned vehicle

The record links to the vehicle assigned to the driver, including the contract, mileage, upcoming maintenance, and assignment history. Any fuel consumption, malfunction, or technical alert related to the vehicle is linked to the driver in real time.

Toward ANTAI Designation

When a traffic violation is received from ANTAI, Fleeti identifies the driver using telematics data or the reported assignment. The identification is submitted within 14 days, in accordance with Article L121-6 of the Highway Code, thereby preventing the employer from being fined.

Toward Calculating Benefits in Kind

The AEN method—whether flat-rate or actual—is applied monthly based on the recorded business and personal kilometers. The export is ready for the DSN, with no need for re-entry or double counting.

To Claims and Compensation

Mileage allowances are calculated using the URSSAF rate schedule, based on actual business trips. Claims are reported through the driver profile and are automatically linked to the vehicle, the insurance policy, and the claims history.

→ ANTAI Management

→ Benefits in kind

→ Claims and Insurance

→ TCO Cost Tracking

How Fleeti Adapts to Your Fleet Type

Three fleet profiles account for the vast majority of use cases in France. The approach to driver management varies significantly among them: permanent company vehicles, one-time assignments, or short-term rentals. Fleeti also adapts to more specific contexts such as construction, trucking, the food industry, or last-mile delivery, by tailoring the driver profile to the regulatory requirements specific to each sector.

Commercial Fleet (Company Vehicles)

Managers and sales representatives, company-assigned vehicles, mixed business and personal use. Key issues: tracking benefits in kind, assigning responsibility for traffic violations, and monitoring the company car policy.

Target audience: CFO of a service company with 100 to 500 light vehicles.

Team of Technicians (Service and Field Support)

Service technicians for HVAC, telecommunications, plumbing, and elevators. Utility vehicles assigned by name or by route. Key issues: service call traceability, monitoring of driving time, and training in responsible driving.

Target audience: CFO of a maintenance company with a fleet of 50 to 300 utility vehicles.

Rental fleet or multi-rental fleet

Vehicles leased under long-term or medium-term leases, or rented on a short-term basis. Multiple drivers, frequent driver changes. Challenges: identifying the driver for each trip, billing for mileage, and ensuring the vehicle is returned in proper condition.

Target audience: operational management at a car rental company with 100 to 500 vehicles in circulation.

Key Deadlines to Keep Track Of for Your Drivers

Driver management is not limited to assigning a vehicle. Four regulatory requirements determine a driver’s ability to operate legally and the employer’s liability in the event of a violation.

Validity of a Driver's License

The standard Class B driver's license does not have an expiration date in France, but its higher categories do: Class C and CE licenses must be renewed every 5 years after age 55, while Class D and EC licenses are subject to medical evaluation (Article L223-1 of the Highway Code). Fleeti tracks each category separately and sends alerts 60 and 30 days before the expiration date.

Occupational Medical Examination

Mandatory for drivers of public transportation, taxis, ambulances, ride-hailing vehicles, and certain categories of heavy vehicles. The frequency varies depending on age and vehicle category, ranging from 1 to 5 years. Failure to undergo the inspection may result in the suspension of the professional driver’s license.

FIMO and FCO (transport)

Mandatory minimum initial training for freight and passenger drivers, followed by mandatory continuing education every 5 years. Tracking by driver, by category, and by training organization.

CACES and Driver Authorizations

For operators of construction machinery, forklifts, aerial work platforms, and cranes. Valid for 5 to 10 years, depending on the category. Issuance and renewal are tracked in the operator’s record with automatic reminders.

Suspensions and Point Deductions

Drivers are required to notify their employer of any license suspension or revocation. Fleeti centralizes these reports and automatically blocks assignments to the affected vehicles until the situation is resolved.

Employer Compliance: What the Law Requires of You

The employer is required to ensure that its employees who drive hold a valid driver’s license for the vehicle they use for work purposes. This obligation stems from Article L4121-1 of the Labor Code, which requires employers to take the necessary measures to ensure the safety and protect the physical and mental health of their employees. It is part of a broader framework established by the Mobility Orientation Law (LOM), which has governed the management of commercial fleets in France since 2019. In the event of a violation, the employer may be held liable, particularly if an accident occurs involving a driver whose license was not valid for the category of vehicle being driven. Fleeti records each verification and maintains a time-stamped audit log, which can be exported in the event of an inspection by labor authorities.

The Actual Risk to the Employer

Three common scenarios illustrate the costs of not having a structured driver monitoring system. These situations apply to all fleets, regardless of their size.

Accident Involving an Invalid Driver's License

An employee drives a company vehicle without the appropriate driver’s license category. In the event of an accident, the employer may be found to have committed an inexcusable breach of duty (Article L4121-1), resulting in an increase in the compensation paid and a direct impact on the following year’s fleet insurance premium.

ANTAI designation omitted

A fleet of 200 vehicles receives an average of 80 to 150 traffic tickets per year. Without automation, there is a real risk of exceeding the 14-day deadline for 10% of the violations: 8 to 15 employer fines of €750 each, amounting to €6,000 to €11,250 per year in avoidable costs.

Medical exam has expired

For a public transportation, taxi, or ambulance driver, failure to renew a medical examination results in the immediate suspension of the professional license. The driver is deemed unfit to work as of the following day: direct loss of revenue, reorganization of routes, and social risk.

Article L4121-1

The employer is responsible for the safety of its employees. This includes verifying that authorized drivers have a valid license corresponding to the category of the company vehicle being used.

Article L121-6

The employer must identify the driver responsible for a violation issued by the ANTAI within 14 days. Failure to do so may result in a fixed fine of €750 being imposed on the corporation.

CNIL Recommendations

The tracking of company vehicles is regulated by the CNIL: explicit purpose, proportionality of data collection, prior notification of employees, and the right of access. Tracking is not permitted during breaks or outside of working hours.

Employee Information

Before implementation, the employee must be informed in writing about the collection and use of driver data. Fleeti provides templates for information notices that comply with labor law, to be included in the contract or as an addendum.

Official resources for managing drivers in the workplace.

→ Légifrance, Article L4121-1 of the Labor Code

→ CNIL, recommendations on vehicle geolocation

→ OVE Arval Mobility Reference

Observatory

→ Public Services, Validity and Renewal of Driver's Licenses

Frequently Asked Questions About Fleet Driver Management

How can I track the validity of my employees' driver's licenses at work?

How do you assign a vehicle to a driver in a corporate fleet?

What information must be included in an employee's driver record at a company?

What are an employer's legal obligations regarding its employees' driver's licenses?

How can we move beyond Excel to manage the company's drivers and vehicles?

How do you link the driver record to traffic tickets, benefits in kind, and mileage allowances?

How should driver data be managed in compliance with the GDPR and the CNIL?

How long does it take to deploy driver management software across 200 vehicles?

Updated: June 2026

A driver profile isn't just a row in a spreadsheet. It's the starting point for your fleet's administrative management: driver's licenses, assigned vehicles, traffic tickets, benefits in kind, allowances, and insurance claims. Fleeti replaces your scattered files with a single, centralized database shared among the fleet, HR, and payroll departments.

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